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OVERSEAS
VETTING GUIDANCE – 2008
Overseas
vetting is required by anyone from abroad who has
a role within cricket that would normally require
vetting whilst in the UK .
It
is intended for someone who is not a permanent resident
in the UK - has not been / will not be in the UK long
enough to apply for a UK CRB Enhanced Disclosure –
valid for 3 years.
Examples
of this being:
•
You are from abroad,
coming over to the UK for a season on a cricket
related player/coach work permit and will be
associated with an ECB affiliated club.
•
You are from abroad,
over in the UK on a valid visa with a role that
would usually require UK CRB vetting eg. Coach,
Coach Assistant, Umpire, Scorer, Team Manager,
etc.
•
You are from abroad
with the intention on doing a coaching course
whilst in the UK . Your coaching certificate
will not be issued unless you have undergone
the appropriate vetting procedure.
•
You are from abroad
and wish to be a member of the ECBCA / ECBOA.
A requirement for this is to be appropriately
vetted before membership can be granted.
•
You have recently
arrived from abroad, intending on residing in
the UK more permanently, but have not been in
the UK long enough to have enough documentation
to support the UK CRB application's section
X proof of address. You would submit an ‘overseas
vetting application' initially until you have
been here long enough to provide this information
and submit a UK CRB application.
*
You should be appropriately vetted before
you begin your role within cricket in the UK . Therefore,
you should submit your overseas vetting application
prior to coming over, or as soon as you arrive in
the UK . It is easier to obtain the required police
clearance from your country whilst you are still over
there.
*
All
required documentation needs to be sent to the ECB.
Applications
can be sent in via fax, email or post as long as information
received is readable.
Emailed
to: crb@ecb.co.uk
Faxed
to: +44 207 289 2807
Posted
to: ECB – CPT Dept, Lords Cricket Ground,
London , NW8 8QZ
*
All
required documentation must be submitted together
and only fully completed applications will be accepted.
If anything is missing, the application will be returned
straight away and we will not hold on to applications
or enter you on the system as pending while waiting
for missing documents to come in.
*
If
all is in order once the we have received your application
prior to / upon your arrival, the ECB aims to review
applications within the week of receiving it.
*
Overseas
vetting applications are only valid until December
31 st of the year that you apply for it. Therefore,
if you intend on returning to the UK , you would need
to re-submit an up to date application if/when you
do.
On
December 31 st you will automatically expire on the
database and all documentation submitted that year
will be destroyed due to data-protection reasons.
•
Copy of appropriate
criminal record background certificate from your
country of residence.
•
Copy of work permit
/ relevant visa allowing you to be in the UK for
that time (not needed if submitting an application
whilst living abroad – eg. ECBCA/ECBOA membership)
*1)
Overseas Vetting form guidance
The
appropriate option(s) need to be ticked in order for
us to assess the reason for application and what kind
of application it is as well as who to inform once
vetted
Full
name needs to be listed as it appears on passport.
This will be the name entered onto the database. If
you have a nickname / shortened name, this needs to
be filled in by the ‘Also known as' section
All
positions / relevant roles should be listed
UK
telephone numbers relate to those of yourself, the
applicant only if applicable. Please do not list your
club contact number here, that should be listed in
the appropriate section on page 2
UK
address needs to be the address that you are residing
at whilst in the UK and NOT the club/club contacts
address. This is the address that all correspondence
will be sent to. If the club/contact wishes
for correspondence to be sent to them instead, they
should state so in a covering letter attached
Date
of birth, Country of Birth and Nationality to be filled
in
Passport
number and date of issue to be filled in
Work
Permit / Visa number and date of issue (if applicable)
– this is whatever is allowing you to be in the UK
for that time
Arrival
dates and departure dates (approximates if exact not
known) should be listed.
Email
address for yourself and/or contact should be listed
if applicable. This will enable easier communication
if needed
Non
UK address must be listed for our records and maybe
for further correspondence if needed once you return
to your country. If you are applying from / are residing
abroad (eg. for ECBCA membership) then this is the
only address that needs to be listed.
Club
information to be listed, if applicable
A
club contact needs to be listed. Their telephone number
is preferable rather then the clubs telephone number
Coaching
qualifications and membership numbers to be listed
if applicable
Your
signature is essential, and if part of an affiliated
club, the Club Welfare Officers signature should support
this.
Most
guidance on how to obtain the above can be found on
the CRB website, at the following link: http://www.crb.gov.uk/Default.aspx?page=2243
For
India , Sri Lanka , Pakistan , etc a stamped and
signed ‘letter of good conduct / police clearance
certificate' from their local authority is what
needs to be requested. Any other queries, please
do not hesitate to contact us.
Only
a copy is required, as long as all the information
can be clearly read
The
‘certificate' is valid for the calendar year in which
it was issued i.e January – December. Therefore the
issue date needs to be within the year you are applying
for the Overseas Vetting application. A new clearance
is required each time you apply
This
is a copy of whatever is allowing you to be in the
UK for the time that you are here. If you do not require
a Visa/Work Permit to be in the UK , then a copy of
your passport only will be adequate
A
copy of the photo page with the your information and
passport number is required here
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