Code

Criteria

Evidence (* - Mandatory)

PLD1

We have a club development plan in place which we review annually to ensure it meets the wants and needs of our club members. The plan highlights our short, medium and long term aspirations.

• Club development plan*

PLD2

We communicate with our members, supporters and local community to ensure they are aware of the club’s development plans.

• Copies of relevant correspondence

PLD3

We have governing documents in place which detail, the clubs purpose, how it is run and includes as a minimum an open (non-discriminatory) constitution which includes "Safe Hands" adoption.

• Open non-discriminatory constitution*
• Policy documents

PLD4

We are aware of risks that may impact on our Club. Our activities, premises and coaches are insured using public liability insurance to a minimum value of £5 million.

• Insurance schedule*

PLD5

We practice good financial management and manage our finances through a dedicated club bank account which requires 2 independent signatures for payments. We also prepare annual accounts which are made available to members.

• Copy bank statement*
• Annual accounts

PLD6

Our governing committee –

• Consists of at least 3 people who are unrelated or co-habiting.
• Is subject to regular election.
• Meets at least 4 times a year with decision making recorded.
• Recognises and records any conflicts of interest.
• Proactively recruit new committee members considering skills needed and diversity.

• Committee structure chart*
• Copies of at least 4 committee meeting minutes. 1 to be AGM*

Code

Criteria

Evidence

WA1

As an inclusive & welcoming Club we actively encourage, welcome and engage new members in various capacities (volunteers, players, supporters, etc). We have a range of membership options with an appropriate pricing policy.

• Classes of membership and subscriptions.
• New member pack

WA2

We proactively communicate & interact with our members. We also seek the views of our members, including those of children and their parents.

• Examples of member communications

WA3

We make the most of our facilities and ensure that all activities take place in a safe and welcoming environment that comply with legal requirements.

WA4

Members understand the contribution they make to creating a welcoming & safe environment and are engaged in setting expected behaviours via a code of conduct.

• Club code of conduct*

WA5

We proactively engage with our local community and build mutually beneficial links/partnerships with local community groups. 

• Examples of community communications.
• Partnership agreements.

Code

Criteria

Evidence

IDO1

We listen to our members and potential members to inform our on-field, off-field and community based offer.

• Member surveys and results

IDO2

We provide player centred, fun training programmes for all of our playing members, to help them reach their potential.

• Selection of session plans

IDO3

Our playing programme meets the needs of all our playing members.

• Fixture lists and results
• League tables

IDO4

Our training and playing programmes meet applicable ECB standards:

• The Clubs coaching programme is overseen by a qualified ECB Level 2 Coach or equivalent
• The Club has enough qualified coaches present to meet the ECB coach:player ratios, 
• The Club has enough responsible adults present at junior sessions to meet the appropriate legal supervision requirements
• All coaches and adult supervisors have the relevant insurance cover, first aid and safeguarding training.
• All coaches refresh their learning and develop through formal and informal training.

• Coaches list (including postcode)*
• Session registers

IDO5

We provide inclusive opportunities for specific groups or audiences, e.g. youth, women & girls, disabled, etc.

Code

Criteria

Evidence

EEPM1

We know who our members and volunteers are and hold up to date contact details (including emergency) and medical information.

• Emergency contact details
• Medical information
• Members lists

EEPM2

We have adopted & implemented the ECB "Safe Hands" Policy, ensuring all members are aware of safeguarding procedures. This includes but is not restricted to:

• Appointing a Club Welfare Officer (s) who is ECB Vetted, has attended a Sports Coach UK Safeguarding and Protecting Children workshop and the ECB Safe Hands Workshop for Club Welfare Officers.
• Ensuring Coaches and other relevant personnel whose roles include responsibilities relating to working with children are ECB vetted (including an enhanced DBS check), and are up to date with relevant Safeguarding Training.
• Adopting the Policy for Safeguarding Children Recruitment policy.
• Ensuring all new and existing Members aware of Safeguarding procedures.

• Member communications
• Club Welfare Officer course certificates*
• List of individuals (including postcode) holding the following roles* –

• Welfare Officer
• Volunteer co-ordinator
• Coaches
• Umpires
• Scorers (Aged 16 and above)
• Colts/Junior managers
• Age group managers
• Open age team captains
• Junior supervisors
• First aiders/physiotherapists/medical support
• All Stars activators

EEPM3

The Club and those running activities have a good understanding of health & safety matters and access to relevant equipment, ensuring -

• Activities take place in a safe environment with relevant protective equipment (including use of helmets).
• Registers are maintained for all sessions.
• Access to first aid equipment must be available at all coaching sessions, matches and for all teams.
• Drinking Water is available at all training and match sessions.
• Coaches and supervisors are aware of the need for Sun Safety. 

• Selection of session registers
• Venue risk assessments

EEPM4

We have emergency procedures in place for dealing with injuries/accidents. This should include but not be restricted to:

• Accessible telephone for all activities with details to hand of phone numbers for local doctor’s surgery and emergency services.
• Process of recording incidents, accidents and outcomes.
• Having nominated and suitably qualified 1st Aiders available.

• Accident/incident reporting
• First aiders list
• First aiders qualifications